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Real-World Scenarios

See how the multi-agent platform handles actual enterprise workflows — from incoming request to finished result, fully automated.

electrical_services Electrical Installation account_balance Finance & Accounting handshake Consulting & Services devices IT & Project Management

electrical_services Electrical Installation

Electrical Installation

Multi-agent workflows for project planning, technical compliance, and field support.

Initial Installation Plan

email Email

mail Incoming Request

From: Erik L., Project Manager

We have been awarded a new residential project. New construction, 5 floors, approx. 1,800 sqm per floor, 40 apartments total. Move-in planned Q1 2027. We need an initial plan for the electrical installation with a cable schedule and panel schedule. A rough cost estimate would also be appreciated.

account_tree Platform Processing

The platform receives the email and classifies it as a project request

Project Lead analyzes: new construction, 40 units, needs calculation + technical documentation

Delegates in parallel: Calculator agent for cable schedule & cost estimate, Technical agent for panel schedule

Calculator delivers cable schedule with quantities, dimensions, and price ranges

Technical delivers panel schedule (main panel, sub-panels per floor, apartment panels)

Project Lead compiles and replies with the complete initial plan

task_alt Result

Panel Schedule (excerpt)

ID	Type	Location	Supply	Rating
HC	Main Panel	Electrical room, floor 0	EXQJ 4x95 from substation	200A
UC-1	Sub-panel floor 1	Shaft floor 1	EXQJ 4x35 from HC	80A
UC-2	Sub-panel floor 2	Shaft floor 2	EXQJ 4x35 from HC	80A
LC 1:1–1:8	Apartment panel	Respective apartment	EKK 5G6 from UC-1	25A

Cost Estimate

Item	Estimated Amount
Materials (cables, panels, devices)	€180,000 – €240,000
Labor (installation, assembly)	€220,000 – €280,000
Total (excl. VAT)	€400,000 – €520,000

Estimate based on historical reference values and should be verified against actual supplier quotes.

Quote Review & Deviation Analysis

email Email

mail Incoming Request

From: Erik L., Project Manager

Received the attached quote from a subcontractor for the electrical installation. Can you review it against our reference values? Anything that stands out?

account_tree Platform Processing

The platform receives the email with attachment, classifies it as a quote review

Project Lead analyzes: quote needs review against reference prices and standards

Delegates to Calculator agent: review quote line by line, compare against reference values, flag deviations

Calculator identifies 5 deviations

Project Lead compiles deviation report and responds

task_alt Result

#	Item	Issue	Status
1	EXQJ 4x10 for 63A sub-panel supply	Undersized. 63A requires minimum 4x16 per standard	High
2	Cable trays at €8.50/m	Market price €12–€26/m. Unrealistically low, risk of substandard quality	Medium
3	Surge protection missing	Required by building code for new residential construction	High
4	200m cable for 40 apartments	Severely undersized. Approx. 100m/apartment = 4,000m needed	High
5	References outdated regulation	Superseded regulation cited, current version should be used	Medium

warning

Recommendation: Request a revised quote. Three of five deviations are rated High severity.

Urgent Field Question

call Voice

mail Incoming Request

From: Anders S., Electrician

I’m in the garage. We need to run supply to the sub-panel down here. It’s 63 amps. What cable should we use? It’s about 45 meters from the main panel.

account_tree Platform Processing

The platform receives the voice message and transcribes it

Classified as a technical question, routed to Technical agent

Technical agent calculates cable selection: 63A, 45m, garage environment (damp)

Responds directly via the same channel

task_alt Result

Hi Anders,

For a 63A supply over 45 meters in a garage environment, I recommend:

EXQJ 4x16 mm²

check_circle 63A breaker: EXQJ 4x16 handles up to 68A using reference method E (in air)
check_circle 45m: Voltage drop approx. 2.8% at full load, within the 3% limit
check_circle Garage environment: EXQJ has PEX insulation, approved for damp locations

If the cable is laid underground or in conduit, verify the installation method so the current rating holds.

account_balance Finance & Accounting

Finance & Accounting

Automated bookkeeping verification, invoice reconciliation, and document management.

Invoice Reconciliation

email Email

mail Incoming Request

From: Maria K., CFO

Can you check the incoming documents folder against the accounting system? If any invoices have been booked, please move them to the processed folder.

account_tree Platform Processing

The platform receives the email, classifies it as a document management request

Finance agent retrieves the list of documents in the incoming folder

Connects to accounting system API and pulls the verification list for the current period

Cross-references each document against booked entries

Moves verified documents, flags pending items with notes

Compiles status report and responds

task_alt Result

Document Status

Document	Date	Booked?	Action
Supplier invoice #36919	2026-02-23	Yes (A59)	Moved to Processed/ (SharePoint)
SaaS subscription invoice	2026-03-24	Yes (A117)	Moved to Processed/ (SharePoint)
Hosting services invoice	2026-03-27	Yes (A119)	Moved to Processed/ (SharePoint)
Restaurant receipt	2026-03-20	No	Remains in Incoming/
Payment confirmation	2026-03-28	No	Remains in Incoming/

info

3 of 5 documents matched and moved to SharePoint. The restaurant receipt needs booking with participant details for compliance. The payment confirmation is typically not booked separately — it belongs with the original invoice.

auto_fix_high

The finance agent can also automatically book verified invoices directly in the accounting system when configured, eliminating manual entry entirely.

handshake Consulting & Professional Services

Consulting & Professional Services

Multi-department analysis of sales opportunities, proposals, and client engagements.

Sales Opportunity Review

email Email

mail Incoming Request

From: Consultant

I’ve been in dialogue with a potential client about a workshop engagement. They have follow-up questions about scope, pricing, and next steps. Forwarding the thread — what do you think about this opportunity?

account_tree Platform Processing

The platform receives the email with forwarded thread, classifies it as a sales opportunity review

The request is decomposed into a multi-department analysis: Sales, Legal, IT, Communications, Executive

5 department agents are invoked in parallel, each analyzing from their perspective

Recommendations are validated against company policies

A structured consensus report is compiled with prioritized next steps

task_alt Result

trending_up Sales

The opportunity structure is solid, but the proposed pricing needs internal approval before anything is sent to the client. Recommend booking the follow-up meeting proactively rather than waiting for the client to initiate.

gavel Legal

Three items must be in place before any formal offer goes out: a service agreement with clear delivery terms, an NDA if workshop involves access to client data, and clarity on the invoicing chain between all parties.

terminal IT

The technical scope is confirmed. License structure checks out and the governance framework is relevant to include.

campaign Communications

Can support with branded presentation materials once Sales has finalized the pricing. Sales owns the deliverable.

flag Next Steps

1 Align with Sales on pricing — do this before the client meeting
2 Send Legal a brief requesting a service agreement template
3 Book the three-way meeting with the client and partner this week
4 Have Communications prepare branded materials once pricing is set

You have traction on this opportunity. The substance is there — it’s just the internal process that needs to be sorted first.

Procurement Qualification Review

email Email

mail Incoming Request

From: Consultant

A staffing agency forwarded an RFP for senior Linux security system administrators — framework agreement up to 4 years, security-classified environment. They need 3–5 consultants in parallel. Forwarding as an incoming resource request.

account_tree Platform Processing

The platform receives the forwarded procurement email, classifies it as an incoming resource request

The request is decomposed into a multi-department analysis: Sales, Organisation, Executive

3 department agents are invoked in parallel, each evaluating from their perspective

Assessments are cross-validated for consistency

A structured consensus report is compiled with a clear recommendation

task_alt Result

trending_up Sales

Our consultant profile is Microsoft-centric (M365, Azure, SharePoint). This RFP requires deep Linux security expertise: SELinux, KVM/libvirt, Puppet, FreeIPA, PKI, and documented experience from security-classified environments. Of 11 mandatory requirements, we match 1–2 peripherally.

groups Organisation

The RFP requires 3–5 consultants in parallel. We are a single-consultant firm without a relevant subcontractor network that can be mobilized within the given timeframe. Scale mismatch is definitive.

account_balance Executive

Submitting a profile that doesn’t match the requirements risks damaging credibility with the staffing agency for future, better-fitting procurements. Wrong profile, wrong scale, too short a deadline.

flag Next Steps

1 Send a polite decline to the staffing agency contact
2 Keep the relationship open for future procurements that match our profile
3 Note market rate for reference: senior Linux security consultants with clearance are at 1,000–1,250 SEK/h

Not every opportunity is worth pursuing. A well-reasoned decline protects your reputation and keeps the door open for the right engagements.

devices IT & Project Management

IT & Project Management

Project governance, deployment planning, and compliance workflows for enterprise IT.

Microsoft 365 E5 Deployment — Project Governance

email Email

mail Incoming Request

From: Claudio Torres, Platform Architect

Can you please help me with RACI, risk matrix and communication plan for 800 users E5, CISO + CIO co-sponsors, steering committee with legal and HR, solution architect for Purview/DLP, information architect for SharePoint permissions cleanup, change manager for adoption and prompt training, Microsoft partner consultant. Pilot 50 users finance/HR first.

account_tree Platform Processing

The platform receives the email, classifies it as an IT project management request

The request is decomposed into parallel workstreams: RACI, Risk Analysis, Communication

The IT department delegates to a project management specialist for governance expertise

RACI matrix is generated mapping 15 roles across 5 project phases (Initiate, Plan, Execute, Control, Close)

12 risks are identified with severity ratings and mitigation strategies

Communication plan is created for 8 stakeholder groups across 4 project phases

Deliverables are validated for consistency and completeness

Final output is compiled with Excel templates and document reports, stored in SharePoint

task_alt Result

grid_on RACI Matrix

Roles mapped with CIO/CEO as executive sponsor, CISO as project sponsor, Legal and HR on the steering committee, solution architect as tech lead for configuration deliverables, and change manager as functional lead. Key finding: a dedicated project manager role is missing and needs to be formally assigned — this role owns charter, schedule, and status reports.

warning Risk Matrix

12 risks identified, 6 rated high severity. Highest exposure: low user adoption, scope creep, and DLP false positives. The GDPR risk in Purview configuration requires Legal review before any policies are activated.

campaign Communication Plan

Covers 8 stakeholder groups through 4 project phases with tailored channels and messaging. Champions network (one per department) identified as key adoption channel, with 6 defined adoption metrics.

flag Next Steps

1 Formally appoint a dedicated project manager
2 Legal review of DLP communication and GDPR messaging before distribution
3 Identify department champions, ideally 4 weeks before go-live
4 Set date for pilot kickoff with Finance and HR (50 users)

All three deliverables are complete and stored in SharePoint for the project. Everything is indicative and should be validated by the project team, but you have a solid foundation to start from.

folder_open

3 files delivered: RACI Matrix (Excel), Risk Matrix (Excel), Communication Plan (Document) — stored in SharePoint.

See Pharos in action with your workflows

Every industry has unique challenges. We adapt the platform to match your departments, tools, and processes.

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